Exhibitor Agreement

  1. By submitting this application, the exhibitor agrees to all terms outlined herein and releases the Portneuf Valley Environmental Fair Planning Committee and all its sponsors from liability for any personal injuries, theft, damage, or loss of property (damages) that may occur as a result of the exhibitor's participation in the 2018 Portneuf Valley Environmental Fair. The committee reserves the right to refuse any application or to remove any participant from the event for failure to abide by these conditions.
  2. Booth rental is for Saturday, April 21, 2018 at Caldwell Park, Pocatello, from 11:00 a.m. to 3:00 p.m.
  3. Setup begins at 9:30 a.m. and must be completed no later than 10:30 a.m. Exhibitors will please notify the committee as soon as possible if their displays require a set-up start time before 9:30 a.m. Vehicles are not allowed on the grass areas of the event. Participants will set up and break down their own booths.
  4. Breakdown of booths will not begin before 3:00 p.m.
  5. Exhibitors are responsible for maintenance and cleanup of their booth areas and are required to dispose of their own trash. They will please put all materials that can be recycled into the designated recycle bins and all other trash into the designated disposal receptacles. Areas must be cleaned and vacated by 4:00 p.m.
  6. Exhibitors are responsible for any local, state, or federal laws applicable to their businesses. Exhibitors agree to collect and remit all sales tax and to pay any business fee and/or government fines as legally required. Serving food and/or beverages (no alcohol) requires that exhibitors contact the Health Department and that they follow the department's regulations and guidelines. Liability insurance is required.
  7. Pets are asked to be left at home.
  8. Smoking is not permitted at this family event.
  9. The Portneuf Valley Environmental Fair Planning Committee has the right to refuse or cancel any vendor or exhibitor without reason and with full refund of all booth fees received. This stipulation is in force both prior to and during the event.
  10. All participating exhibitors will be listed on the Portneuf Valley Environmental Fair website at www.envirofair.org, along with contact information.